The Small Print
Scope Of Service
Event Call Time: Staff arrival time on site. ( XXXX )Typically 2 hrs before the guest arrive
When: function date + call, start & end time
What: menu w/allergies/special needs/ outlined clearly in your version of the menu
Where: address of the venue where the function is being catered
Who: name & address of the party paying for the Function
Site Contact: name of venue manager if different from paying party
Payment Schedule
1 Retainer NA
2 Deposit of 50% of the total estimate is due at signing of the contract
3 Balance is due in 3 days before the event, please provide a valid credit card number
4 Final bill will be sent after the event for incidentals, overtime if any.
Menu, Notes & Leftovers:
We reserve the right to make reasonable substitutions of similar values if unable to secure specified items. Client will be informed of any changes whenever possible. We are not responsible for the culinary quality of any foods beyond the time span of the function. We prepares food for the final count given only: are the property of the client, except in cases in which we have furnished extra foods of our own volition in order to supplement displays or to feed the catering staff.
3rd Party Food Items:
We retain the right to refuse to prepare or serve foods provided by the client. In a case in which client contributions are accepted in advance by the sales office, we do not assume any responsibility for the quality or quantity served, we will not allot time for its execution at the expense of our production schedule.
Final Count Due:
The final guests count is required 10 days before the function Following this date, the number may not be lowered, and may be raised only at the discretion of the sales office.
Rentals/Flowers/DJ/Production:
All the rentals are provided by us, as noted in the proposal. As part of the standard catering package,we provide with tables, chairs, pads, kitchen equipment, table & bar wares which are included in the proposal as well as votive candles & a bar set-up. A comprehensive list of upgrades is available upon request including flowers, DJ. sound stage + various aspect of event production and management those are not included in the standard package unless clearly outlined in your final invoice.
Labor-Tips-Gratuity:
The labor charge appears on your estimate as service charge, it does not include overtime.
Overtime:
You may add one time to a function, it will be reflected in your final invoice.
Booze:
We are happy to provide you with a beverage estimate. If the function lasts longer than originally estimated, or if the guest list exceeds the number planned for, the client is liable for any additional beverage and ice charges. We are required by Law to cut off liquor service to any guest that we feel has become intoxicated.
Cancellation:
If client cancels the function more than 8 weeks prior to the event, the deposit will be refunded to the client. In the event the client cancels the function less than 8 week but greater than two weeks prior to the date of the function, 50% of the deposit shall be forfeited and the balance refunded to the client. In the event the client cancels the function less than two weeks, but not less than one week prior to the date of the function, the entire deposit shall be forfeited. In the event the client cancels the function less than one week prior to the function, the client will be responsible for the full contract price. If the client decides to cancel a function due to an Act-of God, heis still responsible under the terms above. However, the client may reschedule an event to take place no later than 48 hours of the original date but not earlier than the original date. If rescheduled as aforesaid, client agrees to pay 30% of invoice to cover replacement expenses. please note that the retainer is not refundable.
Collection:
Any balance remaining past due according to terms of the contract will be subject to finance charges at the interest rate of 1.5% per month. Should any balance due be referred to an attorney for suit or collection, the undersigned agrees to pay an additional 25% of the balance as reasonable attorney's fees. Final adjusted taxes, and other incidentals occurring after receiving your final bill will be billed separately and are due net 5 days.
Terms and provisions are hereby incorporated into client contract for:15-00-XX-XXXXXX= Venue
Philippe C. Demol :